Top Mops Limited Anti-Slavery and Human Trafficking Policy
1. Purpose of this Policy
Our organisation is committed to preventing modern slavery and human trafficking in all its forms within our business and supply chains. This policy demonstrates our dedication to ethical business practices and compliance with all applicable laws and regulations regarding modern slavery.
2. Scope of the Policy
This policy applies to all individuals working for or on behalf of the organisation, including:
- Employees at all levels, directors, and officers
- Agency workers, contractors, volunteers, and interns
- Suppliers, subcontractors, and other business partners
It encompasses all operations, including recruitment, supply chain management, and day-to-day business activities.
3. Our Commitments
The organisation is committed to:
- Ensuring that modern slavery and human trafficking do not take place in any part of our business or supply chains.
- Conducting business ethically and with integrity.
- Complying with all legal obligations, including the Modern Slavery Act 2015 (or applicable equivalent legislation).
- Promoting transparency and accountability within the organisation and among our business partners.
4. Responsibilities
All individuals working for or on behalf of the organisation are responsible for:
- Familiarising themselves with this policy.
- Reporting any concerns about modern slavery or human trafficking in accordance with this policy.
- Adhering to the organisation’s procedures to prevent, identify, and address potential modern slavery risks.
Managers and senior leaders have additional responsibilities to:
- Conduct risk assessments of operations and supply chains.
- Monitor compliance with this policy.
- Provide training and guidance to staff on identifying and addressing risks related to modern slavery.
5. Risk Assessment and Due Diligence
The organisation takes a proactive approach to identifying and mitigating risks related to modern slavery and human trafficking. Measures include:
- Assessing supply chain risks during onboarding and periodically thereafter.
- Including anti-slavery provisions in contracts with suppliers and business partners.
- Monitoring high-risk suppliers or regions through audits or additional scrutiny.
- Encouraging suppliers to adopt ethical practices aligned with this policy.
6. Recruitment Practices
To ensure ethical recruitment, the organisation:
- Prohibits charging recruitment fees to workers.
- Requires all recruitment agencies and partners to comply with anti-slavery laws.
- Ensures that employment terms are transparent, fair, and compliant with labour laws.
- Verifies the identities and legal working status of all employees.
7. Reporting Concerns
Any employee, contractor, or business partner who suspects a violation of this policy must report it immediately to their manager, director, or via the organisation’s Whistleblowing Policy. Reports will be treated confidentially and investigated thoroughly.
The organisation will not tolerate retaliation against individuals who raise concerns in good faith.
8. Training and Awareness
To ensure effective implementation of this policy, the organisation provides:
- Regular training to employees and management on identifying and preventing modern slavery.
- Awareness materials to suppliers and business partners to promote compliance.
9. Monitoring and Review
This policy will be reviewed periodically to ensure its effectiveness and alignment with legal and regulatory requirements. The next scheduled review is in June 2025.
10. Breach of this Policy
Violations of this policy are treated with the utmost seriousness and may result in disciplinary action, including termination of employment or business relationships. The organisation may also report violations to law enforcement agencies where appropriate.
By adhering to this policy, all employees and business partners contribute to the organisation’s commitment to ethical practices and the prevention of modern slavery and human trafficking.
